Workplace Communication: 10 Quick Tips For Effective Communication
An effective workplace communication strategy can make all the difference in your career. Whether you’re trying to inspire loyalty from your employees or make a good impression on a client, there are many ways to make that first impression count. If you want to learn how to improve your workplace communication skills, check out these ten quick tips on how to communicate more effectively in the workplace below!
1) Learn how to listen
Do you often find yourself getting distracted while listening to someone else speak? Listening is one of those skills that can be learned, especially if you’re naturally a shy person. One technique for improving your ability to pay attention when others are speaking is mindful listening. Mindful listening involves concentrating on what a speaker says and being open to responding with empathy rather than criticism or judgment. This is a skill that even introverts can learn! Listening will help boost employee motivation in no time at all.
2) Use proper body language
One of our employees is young, hip, and from Silicon Valley. When she was here for training, I asked her about one of my favorite tools – instant messaging apps. She said that in Silicon Valley, it’s all about Slack (which we don’t use yet). And then she told me something really interesting.
3) Be respectful
Learning to communicate well is a skill that you’ll use throughout your career and beyond. Since respect plays such an important role in effective communication, it’s essential to develop good habits early on. Find ways to boost employee motivation through team-building activities and communicating effectively. Instant messaging apps can be used in place of traditional phone calls, while team communication tools such as Slack allow you to organize chat sessions with teammates across different locations.
4) Stand out with a positive attitude
According to Eric Barker, a professor at Wharton Business School, A positive attitude is one of the most important characteristics of a successful leader. So how can you boost your employee’s motivation and keep them motivated through teamwork? Make sure your employees know that you value them as human beings by having fun conversations in your Instant Messaging App.
5) Speak up! (but don’t yell!)
If you’re a shy person, public speaking can be extremely difficult. But public speaking is an invaluable skill for anyone to master if they want to succeed in business. As a general rule, don’t yell and always make sure you have some idea of what you’re going to say before you get up in front of a group of people.
6) Avoid gossiping in the workplace
Regardless of your office’s general outlook on professional gossip, it’s always a good idea to keep all discussions related to personal matters out of professional settings. Additionally, even if you think something will be discreetly told only to a select few, never discuss anything that doesn’t directly relate to work and work-related affairs.
7) Write down your thoughts first
Good communication is a two-way street. You’re communicating not only with what you say but also with your nonverbal cues your facial expressions, tone of voice, and body language. So it helps to write down your thoughts first and then determine how to best communicate them. It’s easier to make mistakes and correct them when you’re writing versus speaking off-the-cuff in real-time.
8) Provide feedback clearly
In an office setting, team communication tools can sometimes lead to unproductive conversations. Even worse, your teammates could receive your message out of context, leading to confusion and frustration. To avoid these issues, be clear in your team communication by using clear language and avoiding jargon. Also, keep a watchful eye on email threads sometimes it’s easier to shoot off a quick response than holding a conversation over IM or phone calls, but you risk confusing others if you do so.
9) Focus on what you can control, not what you can’t control
If you’re unhappy with your current position in life, chances are there’s something outside of your control holding you back. For example, maybe it’s that pesky addiction to junk food or social media. Instead of focusing on why things can’t change, it would be better to focus on what you can control.
10) Don’t be an asshole
Consider your communication before you hit send. Think of how you’d feel if a colleague sent you that same email. Be honest with yourself and think about whether your words could be misconstrued or misinterpreted by your reader. If so, there’s a strong chance they will be so re-read what you wrote from their perspective and make changes accordingly.
Conclusion
Team Communication Tools are a crucial part of any business and team communication tools should be utilized daily. If you have difficulty communicating or working as a team, it’s important to learn how to work together in a way that’s beneficial for all parties involved. The tips and advice mentioned above should help create an effective workplace communication plan that works best for your team! Troop Messenger is an organization designed to help teams succeed.
