Know The Best Methods For Office 365 Admin Center Email Backup

Short Summary: Are you searching for a solution for how to take email backup from O365 admin center? Then, look no further, cause here you will find two different methods for saving your emails to the local computer in PST file format.

Most enterprises utilize Office 365 and it comprises many other essential products. And, emails are one of them. 

Emails are the primary medium for business communication and without these, you will fail to send/receive important information. So, you can not risk losing a single email, cause it would directly impact the business productivity.

Moreover, in every organization, it is the responsibility of the admin to look after all the security and compliance needs. 

Hence, Office 365 admin center email backup should be part of your comprehensive data security strategy.

But, the question is, how to take email backup from O365 admin center? What are the ways to do it? Most admins have these types of questions in their minds.

This is why we’ve come up with this article to address all the above queries in detail.

Know The Different Ways for Office 365 Admin Center Email Backup

To begin with, there are two different methods for saving your emails from MS Office 365 admin center. 

One is using the eDiscovery utility and alternatively taking the help of the professional software i.e. Microsoft Office 365 Backup Tool.

In the opinion of many experts, the alternate method is the best suitable when it comes to handling crucial emails. Why? Well, we’ll come to it shortly. 

But, first, let’s discuss the manual approach for saving your emails.

How To Take Email Backup From O365 Admin Center Manually?

With the help of the content search eDiscovery utility, you will be able to search content across Microsoft 365 data resources and export the search results to the local computer. 

This method is supported by the tech giant. And it allows the admins to take email backup from Office 365.

To find the content search eDiscovery,  click on the MS admin center as shown below.

Basically, it will search and locate the mailboxes in Exchange Online. And then, will take backup in PST file format.

[Note: Make sure you have all the necessary Office 365 administrator permissions before proceeding with the steps]

Step-1: Open the Microsoft 365 admin center. After that, click on Security for Office 365 admin center email backup

Then, you will see the Security window on your screen. 

Step-2: Next, navigate to Permissions and click on it just like the picture below.

Step-3: Then, you need to click on the eDiscovery manager checkbox in order to take email backup from O365 admin center.

Step-4: Next, press the blue icon named Edit Role Group.

Step-5: Now, in the Edit Role Group dialogue box, you have to ‘Choose Roles’. Then, make sure that Export is listed under the Selected Roles. If it is not there then select Edit and simply add the role for Office 365 admin center email backup.

Step-6: Now, go back to the home page of the Microsoft 365 admin center. Then, click on Compliance as shown in the given picture below.

Now, the Compliance window will appear.

Step-7: Next, expand the menu present on the left-hand side of your screen. Then, click on Content search in order to take email backup from O365 admin center.

You will see the Content search dialogue will appear.

Step-8: Next, press the plus sign next to the ‘New search’ as shown below.

Step-9: After that, click on the ‘Add conditions’ button.

Step-10: When the menu opens on your screen, select the ‘Type’ checkbox.

Step-11: And, then, click on the ‘Add’ button.

Step-12: Next, click on the blue button named ‘Save & run’ for Office 365 admin center email backup.

Step-13: Then, provide an input search name, enter a description box for your search, and finally, click on Save.

Step-14: Now, in the Content search, click on the ‘Back to saved searches’

Step-15: Then, select the search query and it will take some time to complete. At last, click ‘Export Results’.

Now, you have certainly found a solution for how to take email backup from O365 admin center.

But, as you can see, the above approach is quite a lengthy and complex process. And, if you are a beginner then you have to be careful while taking backup of your important email. Otherwise, you could lose your data with only one wrong click.

So, why bother taking Office 365 admin center email backup manually when you can automate the whole process using the software.

Let’s discover more about the software.

Get Familiar With The Expert-recommended Software For Office 365 Admin Center Email Backup

As discussed earlier, this tool is recommended by many IT specialists around the globe for its unbeatable features. Some of these are given below,

• Along with emails, you can save a copy of your important contacts, events, and documents to the local system.
• As an admin, if you want to take backup of multiple users then you can do that in batches for your convenience.
• Apart from user mailboxes, you can also take backup of shared mailbox data.
• To help you identify and organize your emails, the software facilitates the naming convention feature.
• You can carry out the whole process without any interruption. Because with the pause & resume option you can easily halt/restart the process anytime you want.
• The most important thing to consider while taking backup is ensuring data integrity. And, this tool effectively supports that.

Now, let’s have a look at the working steps of the tool.

Efficiently Take Email Backup From O365 Admin Center Through The Step-by-Step Software Procedure

The best answer to ‘how to take email backup from O365 admin center’ resides in the below simple steps. 

You are only a few clicks away from saving your sensitive information to your device.

Step-1: Download the backup tool. Then, select ‘Office 365’ as the source and ‘Outlook’ as the destination for Office 365 admin center email backup.

Step-2: Then, remain on the same screen and scroll down. Now, for backing up emails, select the ‘Email’ checkbox under ‘Workload selection’.

[Optional: If you wish to backup contacts, calendars, documents then tick the respective checkboxes]

Step-3: You can apply a filter to take email backup from O365 admin center for the desired time period. For that, just tick the ‘Date filter’ and choose the ‘From & To’ dates, and then hit ‘Next’

Step-4: Next, go to the ‘Source’ tab and provide the ‘Admin Email’ and ‘Application ID’ created at the time of project creation.

Step-5:  After entering the credentials, verify the source permission by clicking on the ‘Validate’ button.

Step-6: Once the desired permissions turn green, hit next, and go to the ‘Destination’ tab for Office 365 admin center email backup.

Step-7: Then, verify the permissions by clicking on the ‘Validate’ button. Once the required permissions turn green, hit ‘Next’ 

Step-8: Now, click on the ‘fetch users’ and choose a list of users whose data you want to backup.

Step-9: At last, press the blue button i.e ‘Start Backup’ to carry on.

Wrapping Up 

Microsoft Office 365 is used by almost all conglomerate industries. Since emails contain vital information related to business, securing them should be the top priority. And, you can do that by taking backup using a trusted solution.

However, many users wonder how to take email backup from O365 admin center. For that, we’ve discussed the most convenient automated method that you can utilize. Refer to that and start your backup process now!

Also Read: Methods to Convert OST to PST for Outlook | Verified Solution