How to backup Gmail account emails and attachments?

Gmail backup is essential for individuals or businesses who deal with sensitive information. Many other reasons also enforce users to backup Gmail emails. If you also want to take Gmail backup, read the complete article that will explain “How to backup Gmail account emails and attachments?” But you should also know some basic facts regarding Gmail backup.

Some basic facts about Gmail:

• Gmail is a free email client platform provided by Google to its users.
• It has a storage limit of 15 GB per Google account (individual use) and includes other facilities like Google Photos and Drive.
• Google takeout provides backup only in MBOX file format.

Main reasons to take Gmail Backup:

1. Security: Gmail is not a much more secure email client than Outlook and Apple Mail. The inefficient spam filter is the main problem of hacking and stealing important documents.
2. Recovery of deleted Items: Recovery of intentionally and accidentally deleted items is not possible due to the non-accessibility of the mail server.
3. Out of space: To prevent himself from undesired interruption of email servicing so that there is required to maintain storage limit.

How to backup Gmail account emails and attachments?

Taking backup Gmail account emails and attachments is easy and secure with the Google takeout option that is available for free. Another hand, many third-party application is available that offer this service with advanced facility.

Here we will look at them deeply with their pros and cons. Let’s start with

1: Google Takeout: This facility is offered by Google to its users to download app-associated data which they can use. It contains a few steps that are easy to follow, which are:

1. Login with your Gmail account at myaccount.google.com and select the Data & Privacy tab.
2. Now click on Download your data under Download or Delete your data section.
3. Select Mail and tap on Next step. In the second step, Choose file type, frequency & destination, and press on Create export.
4. When the MBOX file is ready, a download link will send to your email address.

Pros:

• Free service.
• Authorization is required.

Cons:

• Provides backup in MBOX file only and JSON format.
• Due to server dependency takes more time to Gmail backup process.

Based on the free version and personal license, I found the MailsDaddy Gmail Backup Tool best, which satisfy the requirement of individuals and businesses.

2: MailsDaddy Gmail Backup Tool: is a quick solution to take backup Gmail Database. It has a smart GUI interface for easy and quick extracting emails and attachments from a Gmail account. Using it, you can store Gmail emails into PST, MSG, MBOX, EML, HTML, and other formats. This tool maintains all Meta Properties like To, From, Subject, Cc, and Bcc. Under application, users can select specific emails for backup in PST and other formats.

Steps for taking backup Gmail email with this application:

1. Download and install MailsDaddy Gmail Backup Tool.
2. Enter login credentials and click on the Sign In option.
3. Now, choose the Export option to export Gmail email messages to PST, MBOX, EML, HTML, and MHTML.
4. Set Date Range Filter for exporting specific Gmail databases.
5. After that, select the destination path and enter on the next button.

Pros:

• Accurate Results: Here you will know how to securely backup Gmail account emails and attachments. To take backup Gmail emails, the top methods are fully described.
• Quickly export Gmail emails: It quickly exports Gmail emails to Outlook PST, MBOX, and other formats. Users can access exported data within a couple of minutes.
• No Size Matter: The software can large backup Gmail data whether it belongs to individual or businesses.

Cons:

• Windows supportable: It is only compatible with Windows operating systems, not for others like iOS and Mac.

Conclusion:

Creating Gmail backup on a local machine is always beneficial to keep in touch with precious email databases. To meet this requirement, two methods are available that can help to take backup Gmail account emails securely. One is Google Takeout, which provides backup in MBOX files only and is provided by Google itself.

Another hand, third-party tools can take backup in various file formats with some advanced features at affordable rates. It depends on your circumstance which suits you. Hopefully, this article will be helpful for you to know how economically we can save our Gmail database privately on a local device.

Read also: Let’s Switch From Mac Inbox to Outlook with Attachments