How to backup Microsoft 365 emails – Easiest Guide

In the modern world of technology, most people prefer to backup Microsoft 365 emails and other data in the local drive, where they want it to be. Most users want to export data from Office 365 to Outlook or other programmes. Microsoft 365 backup is important and fun for up and running users. Data loss is less likely if you regularly Office 365 email backup.

This technical guide will discuss some patient solutions, including a specialized Office 365 backup tool to backup office 365 emails and other data to Outlook PST.

Where and How to Microsoft Backup?

The PST file format selection is especially suitable for Office 365 email backup. Users may use a manual approach like E-discovery or a professional Office 365 backup tool to backup Office 365 emails into an Outlook PST file. Let’s start with how to Microsoft 365 backup using the eDiscovery PST export tool.

Manual Actions using eDiscovery Tool:

The eDiscovery utility helps to search and locate data from Exchange Online mailboxes and public folders to export data as a PST. It gets the Microsoft 365 content search to save into PST Via. eDiscovery PST Export Tool. It asks for the administration of the Microsoft 365 admin portal.

Before employing this process understand the following Activities:

• Windows 7 or later is required to use the eDiscovery Tool.
• The Microsoft.Net framework must be version 3.5 or later.
• The most updated update of Internet Explorer is needed to access the tool.

Step1: After logging into Microsoft 365, choose Admin Center.

Step2: Select ‘Security & Compliance’ from the drop-down menu that appears.

Step3: Navigate on ‘Permissions’ inside ‘Security & Compliance.’

Step4: Next, pick the “eDiscovery Manager” shown by this image in order to begin searching.

Step5:- Select the Edit role group option in the eDiscovery Manager.

Step6: After the permission is established, go to the Security & Compliance and pick the Content Search function.

Step7: Click the “+ New Search” tab in the pop-up window.

Step8: Then, enter the data exported from Office 365 mailboxes to PST file format in the search pane. You may use the “Add criteria” button to narrow the search results. This section contains some filters.

Step9: Now, we’ll choose Particular locations and click Modify.

Step10: You can prefer emails or set the mailboxes through the Choose users’ group option.

Step11: When the Public folders option is turned on, one can export mailboxes from SharePoint and Public folders.

Step12: Select “Save and run” to go o for Microsoft 365 backup.

Step13: In the “Save search” section, give the search a good name and a description. Afterwards, click Save.

Step14: When you press the Save button, the tool will start searching in the background.

Step15: Click on the More and then Export results.

Step16: Click Export in the Export Results window to backup Office 365 emails.

Step17: Now, hit the Exports tab to see the list.

Step18: To set up the eDiscovery PST Export Tool, you must click on Download results. The Export Key can be copied from the same window. It is being used significantly later in the configuration.

Step19: To start downloading the eDiscovery Office 365 backup tool for export, click “Install.”

Step20: After you’ve downloaded it, you can paste the key and determine where you want to save or back up your Office 365 mailbox in PST format.

Step21: The search results will be exported to a PST file by clicking on the Start task.

The eDiscovery approach has several downsides:

With it, you’ll be able to export all of your important data for free. As a result, the end-users desire to have more privileged access to the system to develop.

• It’s not a pleasant experience with backup office 365 emails.
• Automating or programming the backup process is not an option.
• Want to know all there is about Office 365’s administrative characters and granting access. Otherwise, export may be a catastrophe.
• It’s a time-consuming and inefficient approach.

Use a specialized Office backup tool:

manual technique is time-consuming and difficult to utilize, especially for those with no prior technical knowledge. As a result, Office 365 mailbox data export/backup to PST files is a common request. So, in terms of data protection for Office 365, Shoviv Office 365 Backup Tool excels. It delivers a user-friendly interface and is simple to employ. This Office 365 backup tool is packed with user-friendly features that make it easy for Microsoft 365 backup.

Wrapping Up:

Relying on your time and ability to execute each step manually, the best alternative for eDiscovery would be your best bet. So this is all there is to it when it comes to backup office 365 emails. In order to find an exact, cost-effective technique that is also attractive, you might choose Shoviv’s specialized Microsoft backup solution.

Note- It’s possible to be evaluated with Microsoft 365 backup and know what to do. Try out its free trial version from Shoviv’s website to see whether it can handle the first 50 items per folder.