Features of Employee Time Tracking Software You Must Know about?

Investing time and capital is an important part of any organization. But, doing it the right way yields a positive output to boost your CX. Now, when it comes to time management, tracking and monitoring your employee resources and their turnaround for any specific project or the entire workforce is imperative. It helps to channel your employee workforce into the most fruitful way possible. Organizations have used manual processes and Excel sheets to track and maintain time and attendance for a long time. However, things have changed now. The industry has adopted automation and a never-seen-before accuracy with time tracking software.

An exhaustive time tracking software brings a lot of features and modules to the table, which you can personalize and tailor based on your business needs. We are here to talk about the various features that the best time tracking software should ideally have.

Top Features of Employee Time Tracking Software

• Attendance Management

An attendance management system is a core HR functionality. However, considering the fact that the HR department of any organization is already preoccupied with multiple other processes, having manual tracking and monitoring will burn a lot of your resources.

On the flip side, you can automate attendance management with time tracking software. The employee time trackers collect and accumulate the data under one roof and automate the necessary calculation on the attendance, leave, absenteeism, late entries, etc. The calculations also include working hours, a shortfall in achieving daily office hours, etc.

All of these details are then accumulated together to create the raw data that the payroll team can use at the end of the month.

• Productive Time Tracking

The productive time tracking feature focuses slightly more on employee management than on attendance. While attendance management is just about tracking employee time and productive time, tracking evaluates the employee time that’s been spent on being productive, that is, in projects. Monitoring this aspect of time tracking helps in evaluating the productive hours out of the total working hours.

Here are three types of monitoring parameters that the best time tracking software can help with.

1. Total Time: This is the total number of hours that an employee spends in the office.
2. Total Productive Time: This is the total hours that an employee spends working on any project through workforce management.
3. Idle Time: The total ideal time refers to the employee’s hours on non-productive work, like lunch or refreshment breaks.

• Screen Monitoring

A comprehensive time tracking software can be as extensive as an applicant tracking system, albeit for a completely different process altogether. One of the reasons why we call it extensive is the screen monitoring feature it may have.

Screen monitoring is an essential part of project tracking and can help determine any task’s progress. For example, a time tracking software with screen monitoring can help to determine the actual time an employee takes to complete a specific task but evaluate the screenshots it takes while the work is in progress.

Screen monitoring data is shared with the project leaders and managers. So, it is a more in-depth and complete feature than productive time tracking.

• Private Time Feature

The private time option is a necessary feature of any time tracker software. Private time is basically the general and common breaks that an employee takes. In addition, there are options for employees to go online or offline on the portal or app.

Private time includes breaks, irrespective of whether they are related to work or not. Some examples of such breaks may be training, meeting, lunch break, emergency, etc.

• Leaves Tracking

Tracking leaves fall under the core functionality of an HRMS (human resource management system). However, time tracking software is standalone. Therefore, you can either implement it within human resource management or buy as a single solution.

The sole purpose of having leaves tracking is to simply do the manual task of keeping a record of every employee’s leave balance, the ones applied are applied, encashed, and expired. This is not the easiest thing to do manually if there are a hundred employees working in the organization.

Time tracking software helps to automate this feature. Plus, the accuracy of this tool is high, which means that there will be no disputes regarding the wrong calculation.

• Scheduling Employee Shifts

Employee shift scheduling is presently one of the most demanded features, especially in time tracking software. In addition, most established organizations are implementing multi-shift business operations, which requires the employees to be segregated into different shifts based on their preferences and the project requirements.

A time tracker software automates the process of segregating the employees into shifts. Moreover, the shifts are rotational to make things fair for everyone. Also, it sends the employee roster to every concerned employee. The management or the HR does not have to play any role here.

• Employee Benefits and Appraisal Calculation

Though this is not among the main features of time tracking software, the data and reports that it can generate can be very helpful for the top-level management and decision-makers to take calls on one aspect of the employees. Now, it goes without saying that attendance and punctuality play a vital role in the appraisal decision and calculation.

So, when the employee appraisals are due at the end of the financial year, employee time tracker monitoring is crucial.

The Final Story

In most cases, tracking software works in real-time. So, the management and admin can get a real-time report of the employees who are online and the ones who are not. So, they can also get daily reports on attendance and punctuality so that they can take action the ones not following the routine and praise the ones who don’t miss it.

This article has been focused on offering a holistic view of the different features that time tracking software has. Knowing what’s in the bucket makes it easier for the C-level decision-makers of an organization to the kind of features it needs. And shortlisting the most appropriate time tracking software is what you need simplified.